Personnel Files: NMSU limits access of official personnel files to the following listed below.
Access by the Employee or Representative: The individual employee and others authorized by the employee in writing with notary approval.
Access by University Officials: Certain central senior management of the university (HR Services, Legal Counsel, Office of Institutional Equity, etc…)
Access by Summons/Subpoenas: In response to a lawfully issued request such as a subpoena or judicial summons
NMSU employees, current and former, are authorized to review their personnel files or allow their personnel files to be reviewed by a third party under the following guidelines:
1. Complete the Personnel File Review Request Form.
2. Submit Form to the HR Service Center via: delivery to Hadley Hall, Room 17, submitting this service request, or fax to 575-646-2806.
3. HRS will send a link to the provided email address or service requester to access the personnel file for 3 days.
Employee personnel files may contain:
- Original Resume or Curriculum Vitae
- NMSU Application
- Hiring Forms
- Offer letters
- Signed Notice of Appointment and Reappointment
- Personnel Action Forms (PAFs)
- Performance Reviews/Evaluation Forms
- Conflict of Interest Forms
- Supplemental Compensation Forms/Documents
- Direct Deposit Authorization Forms or other signed ACH Transaction Forms
- Written Reprimands, Notice of Suspension or Notice of Termination
- Position Reclassification Memos
https://hr.nmsu.edu/employment/employee-records.html